Choose which File Types are "Global Files"

You can use the Global Files feature to create collections of file types. It makes it much quicker to choose which files are backed up, as instead of having to choose each file type separately for each location, you can choose a Global Files collection.

For example, by default, each Policy has a Microsoft Office files collection of Global Files. This collection includes files saved in Word, Excel, PowerPoint, etc. When you choose which file types should be backed up, you can choose the Global Files collection instead of having to select each MS Office file type separately.

You can use the Global Files settings on a Policy to:

• Add or remove file types from the different Global Files collections
• Create a new collection for different types of files. For example, you may want to create a new collection that contains the file types for your proprietary software.

Change an Existing Collection of Global Files

To make changes to an existing collection of Global Files:

1. Display the Policy Editor for the Policy that you want to change (click Policies and then click on the Policy).
   Note

   The Policy Editor is displayed automatically when you create a new Policy.

2. Make sure the Protected Data tab is shown.
3. In the list of Global Files, find the Global Files collection that you want to change and click on the Edit icon (pencil).
4. Use the Edit File Type Name field to change the name of the Global File collection, if required.
5. Use the Add or Remove Extensions box to add or delete file extensions.

   To add a file extension, click in an empty part of the box and enter the characters of the file extension. Press Enter and a blue block appears for your new extension type. Click Save Changes to confirm.

   

   To remove a file extension type, click the X on the appropriate blue block. Click Save Changes to confirm.

   

Add a New Collection of Global Files

 To add a new collection of Global Files:

1. Display the Policy Editor for the Policy that you want to change (click Policies and then click on the Policy).
   Note

   The Policy Editor is displayed automatically when you create a new Policy.

2. Make sure the Protected Data tab is shown.
3. In the Global Files section of the Protected Data tab, click the plus icon (+) to display the Add File Type dialog.
4. Use the Select a File Type option to set the name for your new Global Files collection. You can either choose from the list of available file types or you can select Add New File Type.
5. If you selected Add New File Type in step 2, enter the name for the new Global Files collection in the Edit File Type Name field. If you chose an existing file type, you can edit the name or leave it as is.
6. Use the Add or Remove Extensions box to add or delete file extensions from the new Global Files collection. This works in the same way as when editing a Global Files collection (see above).
7. Click Save Changes.

Delete a Collection of Global Files

To remove a Global Files collection from your Endpoint Cloud:

1. Display the Policy Editor for the Policy that you want to change (click Policies and then click on the Policy).
2. Make sure the Protected Data tab is shown.
3. In the list of Global Files, find the Global Files collection that you want to delete and click on its bin icon.